TABLE OF CONTENTS

1. Getting set up


1a. Setting up the company information and creating accounting periods

1b. Bringing forward opening balances 

1c. Setting up contacts 

1d. Creating a bank account


2. Creating invoices


2a. Creating sales invoices 

2b. Creating purchase invoices


3. Setting up a bank account 


3a. Creating a bank account

3b. Creating bank transactions


4. How to process bank transactions


4a. Manually processing a transaction

4b. Using cash coding 

5. Submitting MTD VAT


5a. Using 'Submit VAT'

5b. Using 'Bridging VAT'


6. Other useful articles

 

Help Guide: 

1. Getting set up


1a. Setting up the company information and creating accounting periods


When logging into a clients bookkeeping for the first time, it is good practise to begin by going into the settings section and identifying if the company information has been set up.  The information will automatically be picked up from the initial onboarding of the client but you will be able make changes if need be. This is a crucial step before using Bookkeeping as it will prevent any complications moving forward. 


Using the navigation panel, click on settings >> company info >> edit the information.



Within the settings you will also be able to create accounting periods. 



Click here to watch how to create an accounting period


1b. Bringing forward opening balances 


To create opening balances, go into settings >> general settings >> opening balances. 

You can then select the date for the opening balances and make the entry as need be.


Click here to watch how to enter opening bank balance


1c. Setting up contacts 


To create contacts in bookkeeping, go into contacts >> select the type of contact.  

To create a contact individually, click on '+ contact'.

You can also bulk import all contacts by going into 'import' >> download CSV template >> fill in template >> reupload back into bookkeeping. 



Click here to watch the video


1d. Creating a bank account


From the navigation panel go into bank >> bank dashboard 

Click on '+ Bank Account' and enter the bank detail accordingly 



2. Creating invoices

 

2a. Creating sales invoices 


The first step before starting to create a sales invoice is to update the system with the items that are sold in the company. 

Go into sales >> items >> click on '+ item' 



Once the items have been created, you can then go on to create the invoice. To do so, go into sales >> Invoices 


Clicking on '+ New Invoice' will allow you to create a single invoice 

You can use the 'Import' button to bulk import all of your sale invoices 


Click here to watch how to navigate around Sales 


2b. Creating purchase invoices


To create a purchase invoice, go into purchase >> purchases

Clicking on '+ New Purchase' will allow you to create a single invoice 

You can use the 'Import' button to bulk import all of your purchase invoices 



Click here to watch how to create purchase invoices


3. Setting up a bank account 


3a. Creating a bank account


To create a bank account, go into bank >> dashboard >> click on '+ Bank Account'

Once the details have been entered in you'll be able to go into the back to start adding bank transactions 



3b. Creating bank transactions


To manually create bank transactions, go into the bank account and click on manual import.



You can then enter in the transactions. 



To bulk upload the transactions, click on bank import 



You can then download and fill out the CSV template. 


4. How to process bank transactions


4a. Manually processing a transaction


Once the transactions have been entered, you'll see them on the bank dashboard. The transactions that need to be reconciled will show with a question mark. 



To explain the transaction, click on 'Select Action'. 



4b. Using cash coding 


You can also explain the transactions using cash coding. 

Select the transactions that need to be reconciled using the search function and click on 'Cash Coding'



Select the transactions and enter the nominal ledger it needs to be processed to. 



Click here to watch a video overview of the bank section


Click here to watch how to move a cash in hand transaction to a bank account


Click here to watch how to manually reconcile bank transactions 


Click here to watch how to manually post a bank statement


Watch here how to edit / modify bank details


5. Submitting MTD VAT


You can submit the VAT's using 'Submit VAT' if you have done the bookkeeping within Capium or 'Bridging VAT' if its been done on another system. 


The first step is to go into MTD and set up the agent authorisation. Go into 'View VAT details' and click on the link. 



This will take you into HMRC's portal where you can log in using your agent details and set your clients up to for MTD VAT. Once this has been completed you'll be able to make the submissions.


5a. Using 'Submit VAT'


Navigate into 'Submit VAT' and click on '+VAT Period'



Enter the period of the VAT submission and click 'Next'.



The system will automatically pick up the sales and purchase VAT transactions.

Select the transactions and click Next.



To add and VAT transactions that are outside of the VAT period, click on 'Include'. 



You can then search for the transaction by searching for the dates. 

Select the transaction and click on 'Include' 



Once all VAT transactions have been selected, click 'Next'.



Capium will generate the 9 box VAT summary for you to review.


When submitting to HMRC, you'll go through Capium's two step submission process. 

'Submit to Capium' - saving the VAT return on Capium allowing you to come back to it at a later date

'Submit to HMRC' - making the submission to HMRC


5b. Using 'Bridging VAT'


To import sales and purchase VAT transactions into the system, go into bridging VAT >> + Vat Period 



Fill in the VAT period and click 'Save & Next' 



You will be able to download the template and fill in the information. 

To reupload the the file back into Capium click on 'Choose File' and 'Import' 



Capium will then create the VAT and go through the two step submission process.



Click here to watch the process of submitting MTD VAT's via 'Submit VAT' and 'Bridging VAT' 

6. Other useful articles

How to add fixed assets  

How to use quick entry

How to add a journal entry

How to use bulk edit

How to edit the chart of accounts 

How to set up bank feeds

How to manage opening and closing stock